Top 3 Tips to Choose the Right Conferencing Solution

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Tips to Choose Right Conferencing Solution

Meetings are part of the daily routine of supervisors, managers, and c-level executives. In fact, in some professions, meetings are the main part of the job. For example, the business development executives and sales representatives have to do meetings with customers and prospects to get tasks done and keep the business flow going in a way it should. The face to face meeting is important, yet time consuming and resource intensive. Thus, it is not possible for the company to send representatives to attend meetings. The solution is using technology inventions. The multi tenant conferencing solution for business is pretty much in use. One can also get a single tenant conferencing software if they don’t have multiple branches or partners. Moreover, the conferencing solution is available with different modes of conferencing. In a nutshell, the choices are too many to confuse you enough. Don’t worry. In this article, you will learn about the top 3 tips that will help you to choose the right conferencing solution for your business.

1. Understand your conferencing needs

As mentioned earlier, when you decide to buy a conferencing software solution, you are exposed to a number of choices. Thus, before going into the market to Google or use some other search mediums to find an ideal conferencing solution, you must outline the conferencing needs. That you can do by asking the following questions. How many people in the company need to do conferences? Are these internal conferences or client conferences? Do you provide presentations to your customers? Do you have remote staff? Do you have international customers, prospects or staff members? All these questions will help you understand the need of the company. For example, if you don’t need to do presentations to the prospects or customers, then you don’t need a video conferencing solution. If you are not having more than 10 meetings per month, there is no need to buy a conferencing software solution. You can take benefit of the hosted conferencing services.

2. Think about future conferencing needs

After understanding the current requirements, you need to think about your company in the upcoming 5 years. Ask all the above mentioned questions to yourself by considering the scenario after 5 years. As obvious, the numbers will increase, but what you need to see is how drastically and which numbers get increased. For example, if you are going to support remote employees, then you will need an audio conferencing solution so they can join in teleconferencing.

3. Choose between single tenant and multi tenant conferencing solution

Once you get to define the type of conferencing solution needed by your company along with the details of the number of concurrent lines and a maximum number of participants, plus, must have feature list, you need to define whether you need to invest in a multi tenant conferencing solution or not. For that you have to ask yourself these questions: Do you have multiple branches? Or will you have multiple branches in the nearer future? Will you share your conferencing solution with your partners and major clients? Or do you want to start a business as a conferencing service provider? If the answer to any of these questions is yes, you need to buy a multi tenant conferencing solution. Alternatively, you can settle with the single tenant conferencing solution.

We, at Vindaloo VoIP, have developed both single and multi tenant conferencing solutions. Our conferencing software solutions are available as ready to use products. Get in touch with us to know more about it. We will also help you to choose the right conferencing solution for your business.